Privacy Policy

Last Updated: January 19, 2025

1. Introduction

We are committed to protecting your personal and business information. This Privacy Policy explains how we access, organize, and safeguard the data you provide while using our Service.
Please note: We do not collect, store, or process your data outside of your Google account. All actions are performed within Google’s secure environment.

2. Information We Access and Organize

Personal Information:

• Your email address, required to connect the Service to your Google account.
• Basic account details, such as your name or business name, if provided during registration.

Business Information:

• Invoice data from Gmail messages, including supplier names, dates, and amounts.
• Attachments, such as PDFs or images, related to invoices.

Usage Data:

• Activity details, such as timestamps of actions performed (e.g., scanning, organizing, or sorting files).
• Device information, including browser type and operating system, to improve Service performance.

3. How We Use Your Data

• Invoice Organization: Scanning, sorting, and securely storing invoices from Gmail to Google Drive.
• Improving the Service: Analyzing user interactions to enhance Service features and performance.
• User Support: Responding to inquiries and improving processes based on feedback.
• Legal Compliance: Ensuring adherence to applicable regulations and guidelines.

4. Data Sharing

We do not sell, rent, or share your data, except in the following cases:

• With Your Consent: Only if you explicitly authorize the sharing of specific data.
• Legal Requirements: When necessary to comply with laws, regulations, or court orders.
• Trusted Third-Party Providers: Limited data may be shared with trusted providers offering technical support, subject to strict confidentiality agreements.

5. Data Security

• Access Control: Only you have access to your invoices and files stored in your Google Drive.
• Secure Processes: All operations are conducted via Google APIs with advanced encryption and access controls.
• No Direct Access: We cannot view, store, or access your invoices or personal information.

6. Downloading Invoices from Links

• The Service supports downloading files from direct links in emails where no additional credentials or authentication are required.
• If a link requires a username, password, or additional input, the responsibility for manually downloading the invoices lies with the user.

7. Your Rights

• Access: You can view and manage all your data directly within your Google account.
• Correction: Update incorrect or outdated information directly through Google.
• Deletion: Delete files or information stored in Google Drive at any time.
• Cookie Management: Control cookie usage through your browser settings.

8. Cookies

• Purpose: Cookies enhance user experience and improve the Service’s functionality.
• Control: Users can manage or disable cookies through browser settings, although some features may be affected.

9. Data Retention

• Retention Period: Data is retained only as long as necessary to fulfill the purpose of the Service.
• User Control: Invoices are stored exclusively in Google Drive and remain under your control.

10. Changes to this Privacy Policy

We may update this Privacy Policy periodically. In the event of significant changes, users will be notified, and the updated policy will be made available on our website.

11. Contact Us

For any questions or concerns regarding this Privacy Policy, please contact us:

• Email: info@invodrive.com