If you’re a freelancer or a business owner, working with an accountant can sometimes feel stressful. But most of that stress comes from one thing: not knowing what your accountant truly needs, or how to give it to them in the right way.
This article breaks down exactly what your accountant looks for – and how a tool like InvoDrive organize invoices from Gmail can save you both time, energy, and unnecessary back-and-forth.
Your accountant doesn’t want all your emails – just the right documents
In most countries, accountants need to handle regular reports: tax returns, expense summaries, VAT filings (in Europe), or quarterly reports (in the U.S.). To do this, they need:
Invoices for business expenses
Receipts for income received
Clearly dated documents (organized by month or quarter)
Consistency – especially for recurring suppliers
They do not want: quotes, drafts, irrelevant newsletters, or disorganized zip files.
The real-world problem
Many small businesses store receipts and invoices in random folders, or worse – don’t save them at all. Others send a giant folder full of mixed files with no order, no naming convention, and lots of duplicates. This forces the accountant to spend hours sorting through files and following up with questions.
InvoDrive – Give Your Accountant a Reason to Smile
InvoDrive saves and organizes all your financial documents directly into Google Drive, sorted by:
Year
Month
Supplier Name
You can simply share one clean folder with your accountant – no need to check or rename files. Bonus:
No irrelevant files (thanks to topic filters)
Every file is traceable and timestamped
Cloud-based = accessible from anywhere
How This Saves You Time
No more searching for old invoices
No more monthly file uploads
No more explaining what each document is
Your accountant gets instant access – and everything is already where it should be.
In Summary
A good accountant doesn’t need you to work harder – they need clean, structured documentation. InvoDrive handles the scanning, saving, and organizing automatically. You just connect Gmail once, and the rest takes care of itself.
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